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Enter Bill or Invoice in TOPS [ONE]



Bills are entered into [One] to show the amount owed for goods or services. Such bills are then payed by check or marked as paid. The following steps cover entering a Bill/Invoice.



  • Click Accounts Payable then Enter Bills

  • This will open the Enter Bills page 

  • Vendor 
    • Type in the vendor name  
  • Type
    • Bill- an invoice to be paid to a vendor
    • Handwritten- If you need to enter a check into the system without printing a check.
    • Credit Memo- allows you to enter in an invoice with a negative amount. Used for discounts or credits from the vendor.
  • Scheduling
    • This Time Only, 
    • Schedule- Accrue and Notify Me
      • Schedule Jobs will appear at the bottom of the page if you select this option 


  • Fill out the information under the Details section
    • Bill Number
    • Reference- What the entry is for
    • Bank
    • Bill Date The actual date the Bill was issued
    • Effective Date
    • Bill Distribution -Where the entry will hit your General Ledger accounts
    • Amount
    • (optional) Attachments- Pictures of work, or a vendor's business card to attach to an invoice
  • When finished, click Post on the top right 


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