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Enter Bill or Invoice in TOPS [ONE]

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Description

Bills are entered into [One] to show the amount owed for goods or services. Such bills are then payed by check or marked as paid. The following steps cover entering a Bill/Invoice.

 

Step By Step

1. Click Accounts Payable then Enter Bills

2. This will open the Enter Bills page 

3. Vendor - Type in the vendor name  

 4. Type

Bill- an invoice to be paid to a vendor

Handwritten- If you need to enter a check into the system without printing a check.

Credit Memo- allows you to enter in an invoice with a negative amount. Used for discounts or credits from the vendor.

5. Scheduling

This Time Only

Schedule- Accrue and Notify Me

Schedule Jobs will appear at the bottom of the page if you select this option 

 

6. Fill out the information under the Details section

Bill Number

Reference- What the entry is for

Bank- Will populate with the default bank 

Bill Date - The actual date the Bill was issued

Effective Date

Bill Distribution  -Where the entry will hit your General Ledger accounts

Amount - Total amount of the Bill 

 Attachments (optional)Pictures of work, or a vendor's business card to attach to an invoice

7. When finished, click Post on the top right 

 

 

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