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How to Post Cash Receipts in TOPS [ONE]



Steps to enter one or a batch of cash receipts. 

How To Get There:

To Create a Coupon in TOPS [ONE]:

  • Select AR Accounts Receivable and click AR Cash Receipts.


  • Select Actions and click Add Cash Receipt.


Step By Step:

  • Under Post Date select the date that you’re posting the payment on.
  • Search for the owner who made a payment.
    • Select the check number associated with the payment.
    • Type in the total amount that the owner paid.
    • Select Detail (AR_Details.png) to expand payment allocation. 
      • Code Distribution to use – Option to choose which cash application order is applied to this cash receipt.
      • Target Bank – The target bank will default to your primary bank. You have the option to change the bank.
      • Allocation Table - Determine which charges will be payed.
        • Amount Left To Distribute - This field will display the remaining balance that hasn't been allocated.
        • Code - This column will display the code alias of a code.
        • Description - This column will display the code name of a code.
        • Due - This column will display current outstanding balances for each code listed in the table.
        • Paid - Here, you'll allocate how much of the payment you want to allocate to a specified charge code.
        • Total - This column displays the ending balance of the charge code. This is automatically calculated when a value is entered into the paid field.
    • Note: if you get a warning icon (AR_Warning.png), hover your mouse over the icon to review why the warning came up.
      • For example, The check number is already in use; or, there is an unposted cash receipt for the selected owner.
  • Finally, Select the “+” button (AR_Add.png) to add the cash receipt to the "Current Batch".
  • If needed, you can then you can enter another cash receipt and add it to the same batch.
  • At the top right of the webpage Click Save to add the cash receipt to the Open Batches page.
  • Click on the checkbox (AR_Checkbox.png) to select the batch you want to post. You may just have the one batch you just entered, or you could que up multiple batches to review and post later.
  • Click Post Selected to post the cash receipt batch.




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