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Enter a handwritten check in TOPS [ONE] AP accounts payable



Sometimes, you've already written a check and handed it to the vendor.  This is handled within TOPS as a Handwritten Check, which enters both the invoice AND the check at once.  The following steps will demonstrate how to enter a handwritten check.




  • Click Accounts Payable then Enter Bills

  • This will open the Enter Bills page 


  • Vendor 
    • Type in the vendor name  
  • Type
    • Select Hand Written
  • Scheduling
    • This Time Only, 
    • Schedule- Accrue and Notify Me
      • Schedule Jobs will appear at the bottom of the page if you select this option 


  • Fill out the information under the Details section
    • Bill Number
    • Reference- What the entry is for
    • Check Number
    • Bank
    • Bill Date The actual date the Bill was issued
    • Effective Date
    • Bill Distribution -Where the entry will hit your General Ledger accounts
    • Amount
    • Attachments
  • When finished, click Post on the top right 


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