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Add a misc. cash receipt in TOPS [One] AR accounts receivable

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DESCRIPTION

The Cash Receipts function gives you the ability to track payments received. The following steps will walk you through adding a miscellaneous cash receipt.

 

STEP-BY-STEP

  • Click Accounts Receivable and select Cash Receipts.

  • Click Cash Receipts- Miscellaneous

  • Under Details, fill in the information regarding this payment.
    • Bank Account – This field will populate with the default bank account.
    • Check Number – Enter in the check number of the payment received.
    • Reference – Enter in the reason, or a reference point, for the payment.
    • Amount – Total amount of the payment.
    • Effective Date – This will be the date that the transaction will hit your GL accounts.
  • Under Distribution
    • Select the Account
    • Type in the Amount  
      • Is this check covering multiple receivables?
        • Click on the button (AR_Add.png) to add an additional account and amount field.
          • Note: You only have to click on the + button (AR_Add.png) when adding multiple If you only have one distribution account, do not click on the + button or you’ll get an error message. 
          • Tip: The Account Number and Amount fields should match the number of accounts the payment is applying to. (I.E. Assessment Receivables and Special Assessments Receivables will have 2 rows
          • Finally, click Post (AR_Post.png).
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