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Add a misc. cash receipt in TOPS [One] AR accounts receivable

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DESCRIPTION

A Miscellaneous cash receipt is used when you receive money not going towards a payment from a homeowner. Such as, interest, vending machine income, laundry rooms, guest fees, donations, etc.

This guide will give you step-by-step instructions on how to add a Miscellaneous Cash receipt 

STEP-BY-STEP

1. Click Accounts Receivable and select Cash Receipts.

2. Click Cash Receipts- Miscellaneous

3. Under Details, fill in the information regarding this payment.

Bank Account – This field will populate with the default bank account.

Check Number – Enter in the check number of the payment received.

Reference – Enter in the reason, or a reference point, for the payment.

Amount – Total amount of the payment.

Effective Date – This will be the date that the transaction will hit your GL accounts.

 

4. Under Distribution

5. Select the Account

6. Type in the Amount  

Is this check covering multiple receivables?

Click on the button (AR_Add.png) to add an additional account and amount field.

Note: You only have to click on the + button (AR_Add.png) when adding multiple If you only have one distribution account, do not click on the + button or you’ll get an error message. 

Tip: The Account Number and Amount fields should match the number of accounts the payment is applying to. (I.E. Assessment Receivables and Special Assessments Receivables will have 2 rows)

7. Finally, click Post (AR_Post.png).

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