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How to create a Journal Entry in TOPS [ONE]

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DESCRIPTION

Creating a Journal Entry in TOPS [ONE]; input the credit and debit sides of your transactions to keep the books up to date and correctly balanced! 

 

STEP-BY-STEP

1. Go to General Ledger and select GL Journal Entries.

2. Select Actions and click New Journal Entry.

3. Fill in following information in Details 

  • Date
    • Either type it in or use the calendar icon to select a date 
  • Reference
    • This is the easily identifiable name that will see on the activity feed for this transaction
  • Description 
    • Describe this entry 

 

4. In the Line Items field select the folder icon to add your first account for the transaction

  • simply click the correct account from the list.
  • Enter the amount in either the debit or credit field for the first account then press the to the right to add the next account.
  • Repeat for all remaining accounts in the transaction.
  • The Debit and Credit sides of the transaction have to show a 0 difference denoted by the Running Balance at the bottom of the transaction once this is done, press ADD at the top right of the page

 

  • Review the transaction for accuracy and make any changes before pressing ADD at the top right

add_button.PNG

  • Success you have posted your Journal Entry you will be taken to the entry afterwards

 

Pro Tip:

Remember: if the Debit and Credit sides do not amount to 0 in the Running Balance, the transaction will not process!

 

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