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Beginning balance entry to owners in TOPS [ONE] AR accounts receivable

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TOPS [ONE] Version 3.1.3.3, Revision 0, last updated 05-25-2017

The Adjustment function gives you the ability manage an owner’s account balance. The following steps will walk you through adding a beginning balance

Related articles: How to apply charges, How to view statements, How to add a cash receipt, How to adjust a charge, How to change primary bank, How to post an accrued batch

Step-by-Step

  • Click AR Accounts Receivable and select AR Adjustments.
  • Click Actions and select Adjustments.
  • Under Owner, search for the owner you’re adding a beginning balance.
  • Under Post Date, select the date you want the transaction to show on the owner’s ledger.
  • Under Adjustments, confirm that Make Adjustment has Beginning Balance Adjustment
    • In the Table below, you’ll see all existing charges on the owner account.
      • Code – This field will show the Code Alias of the Code.
      • Name – This field will display the name of the Code Name of the Code.
      • Description – This field will pull from the Code Descriptions of the Code.
      • Current Balance – This field will preview the charges before this transaction.
      • Adjustment – Type in the amount you want to add to an existing charge
      • Total – The total field will calculate the sum of the current balance and the adjustment.
    • If you need to add a code:
      • Click on the code selection box (AR_Code_Selection.png).
      • Select the code you want to add. If you’re unsure of the distribution, select BB Beginning Balance.
        • Follow the steps above.
      • Click on Accrue (AR_Accrue.png).
      • Finally, click on Actions and select Post Transaction.
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